CONFIDENTIALITY POLICY

ARTICLE 1: PREAMBLE

HopSpace is committed to the collection and processing of your personal data in compliance with the European General Data Protection Regulation GDPR (entered into force on 25 May 2018) and in accordance with the Data Protection Act (Articles 39 et seq. of Law 78-17 of 6 January 1978 amended).

The purpose of this Privacy Policy is to inform users of the site:

• How their personal data are collected. Any information that identifies a user is considered personal data. As such, it may be: its first and last names, age, postal or email address, location or IP address (non-exhaustive list);
• The rights they have with regard to such data;
• The person responsible for the processing of personal data collected and processed;
• The recipients of this personal data;
• On the website's cookie policy.

This policy supplements the legal information available to users at:
https://hopspace.fr/legal statements

ARTICLE 2: PRINCIPLES RELATING TO COLLECTION AND PROCESSING OF PERSONAL DATA

In accordance with Article 5 of European Regulation 2016/679, personal data are:

• Treated in a lawful, fair and transparent manner with regard to the data subject;
• Collected for specified purposes (cf. Article 3.1 of these Rules), explicit and legitimate, and not to be treated subsequently in a manner incompatible with these purposes;
• Appropriate, relevant and limited to what is necessary for the purposes for which they are treated;
• Exact and, if necessary, kept up to date. All reasonable measures must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are deleted or rectified without delay;
• Saved in a form enabling the identification of the persons concerned for a period not exceeding that necessary for the purposes for which they are processed;
• Treated in such a way as to ensure adequate security of the data collected, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

Treatment is lawful only if and to the extent that at least one of the following conditions is met:

• The data subject has consented to the processing of his personal data for one or more specific purposes;
• Treatment is necessary for the performance of a contract to which the data subject is a party or for the performance of pre-contractual measures taken at the request of the data subject;
• Treatment is necessary to comply with a legal obligation to which the controller is subject;
• Treatment is necessary to safeguard the vital interests of the data subject or another natural person;
• Treatment is necessary for the performance of a public interest task or for the performance of the public authority entrusted to the controller;
• Processing is necessary for the legitimate interests pursued by the controller or by a third party, unless the interests or fundamental rights and freedoms of the data subject which require the protection of personal data, particularly where the data subject is a child prevail.

ARTICLE 3: COLLECTED PERSONAL DATA AND TREATIES IN THE SITE NAVIGATION

Article 3.1: Data collected

The personal data collected as part of our activity are as follows:
– on the website: audience-type data, pages visited, visit times, number of visits....
– contact form: surname, first name, email, telephone, description of your request, CV and cover letter...
– exchange, commercial and administrative management: personal data, professional email, address, Kbis,
The data are collected exclusively for use by HopSpace. They are not sold or rented.
We process and store your personal data for the following purposes:

• Processing your request via the contact form.
• Administrative and commercial: management and monitoring of prospect and customer files, estimate, delivery, billing, payment, recruitment, etc.
• E-mail marketing for HopSpace: news, newsletters, event invitations...

Article 3.2: Data storage time

The data shall be kept by the controller under reasonable security conditions for a period of 6 years.
The company is likely to retain certain personal data beyond the time limits announced above in order to fulfil its legal or regulatory obligations.

Article 3.3: Data hosting

HopSpace is hosted by:
Infomaniak – Rue Eugène Marziano 25 1227 The Acacia
+33 9 71 03 02 64

Article 3.4: Cookie policy

When using the site www.hopspace.fr, we can deposit on your terminal (computer, tablet or mobile), thanks to your browser software, a file called "cookie". It allows, during its recording period, to identify your computer during your next visits. Your visit data is therefore stored. The continuation of the navigation is equivalent to the deposit of cookies on your device.
Here are the purposes of the different cookies on our website:

• Cookies necessary for the operation of our site
  These cookies make it possible to optimise the proper functioning of the site and adapt navigation to your display preferences. They allow the user to access the main features of our site.
• Cookies used as part of the hearing measures
  These cookies collect information about how visitors use a website. For example: the number of visits, the number of pages viewed per visitor or the most visited pages... We use Google Analytics to collect information about your use of the site www.hopspace.fr.
  Cookies deposited on your navigation device with your consent are destroyed 13 months after they are deposited on your device.
  Click here to learn more about cookies.
• Set cookie management on your browser
  The default settings of internet browsers are usually set to accept cookies, but you can easily change these settings by changing your browser settings. However, if you choose to disable cookies via your browser, you may no longer be able to enjoy all the features we offer through our website.
• For more information on the cookie settings, please visit the following websites:
  • Chrome
  • Internet Explorer
  • Firefox
  • Safari
  • Opera

ARTICLE 4: RESPONSIBLE FOR DATA PROCESSING AND DELEGATED FOR DATA PROTECTION

Article 4.1: The data controller

Personal data are collected by [name of company], [legal form] to the capital of [amount of share capital], whose registration number is [insert your RCS number].
Le responsable du traitement des données à caractère personnel peut être contacté de la manière suivante :
Par courrier à l’adresse : 3 Av. de la Recherche Scientifique, 45100 Orléans, France
Par téléphone, au [numéro de téléphone] ;
Par mail : [email du responsable du traitement des données].

Article 4.2 : Le délégué à la protection des données

Le délégué à la protection des données de l’entreprise ou du responsable est :
[Indiquez l’identité, l’adresse, le numéro de téléphone et/ou l’adresse email du DPO]

Si vous estimez, après nous avoir contactés, que vos droits “Informatique et Libertés”, ne sont pas respectés, vous pouvez adresser une information à la CNIL.

ARTICLE 5 : LES DROITS DE L’UTILISATEUR EN MATIÈRE DE COLLECTE ET DE TRAITEMENT DES DONNÉES

Tout utilisateur concerné par le traitement de ses données personnelles peut se prévaloir des droits suivants, en application du règlement européen 2016/679 et de la Loi Informatique et Liberté (Loi 78-17 du 6 janvier 1978) :

• Droit d’accès, de rectification et droit à l’effacement des données (posés respectivement aux articles 15, 16 et 17 du RGPD) ;
• Droit à la portabilité des données (article 20 du RGPD) ;
• Droit à la limitation (article 18 du RGPD) et à l’opposition du traitement des données (article 21 du RGPD) ;
• Droit de ne pas faire l’objet d’une décision fondée exclusivement sur un procédé automatisé ;
• Droit de déterminer le sort des données après la mort ;
• Droit de saisir l’autorité de contrôle compétente (article 77 du RGPD).

Pour exercer vos droits, veuillez adresser votre courrier à HopSpace – 3 Av. de la Recherche Scientifique, 45100 Orléans, France ou par mail à [Insérer l’adresse e-mail du Délégué à la protection des données]

Afin que le responsable du traitement des données puisse faire droit à sa demande, l’utilisateur peut être tenu de lui communiquer certaines informations telles que : ses noms et prénoms, son adresse e-mail ainsi que son numéro de compte, d’espace personnel ou d’abonné.
Consultez le site cnil.fr pour plus d’informations sur vos droits.

ARTICLE 6 : CONDITIONS DE MODIFICATION DE LA POLITIQUE DE CONFIDENTIALITÉ

L’éditeur du site HopSpace se réserve le droit de pouvoir modifier la présente Politique à tout moment afin d’assurer aux utilisateurs du site sa conformité avec le droit en vigueur.
Les éventuelles modifications ne sauraient avoir d’incidence sur les achats antérieurement effectués sur le site, lesquels restent soumis à la Politique en vigueur au moment de l’achat et telle qu’acceptée par l’utilisateur lors de la validation de l’achat.
L’utilisateur est invité à prendre connaissance de cette Politique à chaque fois qu’il utilise nos services, sans qu’il soit nécessaire de l’en prévenir formellement.

La présente politique, éditée le 07 mai 2025, a été mise à jour le 12 mai 2025.